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Inventory Services

Read below to discover how our inventory services work & exactly what you're receiving when working with DB Inventories.

Inventory Report

This is an essential document that provides a written benchmark prior to the start of a new tenancy agreement. A properly constructed Inventory & Schedule of plight & Condition details fixtures, fittings along with describing their condition and that of the property generally.

TDS Legislation

A detailed inventory has always been required, however with changes in legislation the spotlight is now firmly on the inventory, check in and check out process. Recent tenancy deposit scheme disputes have highlighted the need for a clear and concise inventory to protect the landlord and tenant. Many cases have resulted in a full return of the deposit as the landlord could not provide sufficient evidence to successfully pursue a claim.

Our Inventories Include:

Detailed photography

Fixtures, Fittings and Contents

Descriptions, Condition and Damage

Meter Readings

Property Overview Descriptions

Completion:

The finished report is converted to PDF and distributed electronically to our clients via our cloud portal.

What the Tenant Deposit Schemes say:

'The importance of a properly completed inventory cannot be underestimated. It must be robust and defensible if it is to be held up as a proper indicator of the facts and therefore viewed as acceptable by an adjudicator or court. Tenancy deposit protection schemes do not disregard, out of hand, inventories that are not prepared by independent companies or individuals. However, they are likely to place less weight on their contents.'

What the Deposit Protection Services say:

'Any inventory document written by the landlord (not an independent third party) that doesn’t give details about the condition or age of an item will have less value when being considered by the adjudicator. It may also affect the landlord’s claim based on ‘a balance of probabilities.'

Check-Out Report

The Check-Out is a snapshot of the property at tenancy end. The report details the changes that have occurred during the course of the tenancy.

Deductions

Financial decisions relating to deductions will never be made by a DB Inventories Clerk. Only the Letting Agency/Landlord will have the full history of the property and be able to correctly determine depreciation and fair wear and tear. If requested, we will attempt to determine ‘Recommended Responsibility’ for changes that have occurred to the property. These recommendations will take into consideration the current state of the property, the original inventory, check-in, amendments and any other supporting documentation provided to us prior to the Check-Out. However, because we will not have the full history of the property, ultimately the final decision will be made by the Managing Agent and/or the Landlord.

Booking

A Check-Out should be produced as close to the end of tenancy as possible. We encourage our clients to schedule DB Inventories to be the first contractor to enter the property after the tenant has vacated. This is always best to be the day after the tenancy end date.

Our Check-Out Reports Include:

Changes to the Property

Meter Readings Recorded

Extensive Photography

Keys recorded

Completion:

The finished report is converted to PDF and distributed electronically to our clients via our cloud portal.

Mid Term Visit

The DB Inventories Mid Term is a periodic visit where we check the condition during the tenancy, giving you feedback on how the property is being cared for along with any maintenance issues.

Our Mid Term Visit Reports Include:

General Tenant Upkeep of the Property

Observations in Relation to Terms of the Lease (smoking, sub-letting etc)

Significant Damage

Room Overview Photography

Tenant Comments (if present)

Completion:

The finished report is converted to PDF and distributed electronically to our clients via our cloud portal.

Check-In Service

The Check-In is designed to provide the tenant with an understanding of the Inventory as well as allow an opportunity for amendments to be made to the Inventory Report.

A Check-In appointment ensures the tenant had every opportunity to query, amend or discuss discrepancies at tenancy start. Tenancy Deposit Schemes are encouraging Landlords and Agencies to include a Check-In as part of the Tenant Entry process.

Our Check-In Services Include:

Exemplifying Damage, Cleanliness and Condition

Making Amendments with the Tenant On-Site

Agreeing on Meter Readings

Recording and Handing Over Property Keys

Recording Tenant Comments

Reporting Electronic Signatures

Completion:

The finished report is converted to PDF and distributed electronically to our clients via our cloud portal.